Texas Organic Farmers & Gardeners Association (TOFGA) is a statewide non-profit organization supporting farmers, ranchers, and gardeners who produce organic and sustainable food and fiber in Texas. With a focus on education and community, TOFGA promotes the many benefits of organic agriculture and encourages its use throughout Texas.
Position Summary: The role of the Operations & Membership Manager is to oversee administrative tasks, manage and grow the membership program, and assist with planning and execution of special events, particularly the annual conference. There is significant opportunity for growth in this position as the organization plans for expansion and excellence.
Reports to: TOFGA Board of Directors, with regular support from Board President and other officers/members as needed.
Classification: Non-exempt, part-time
Pay: Starting at $15/hour
Hours: 20-30 hours/week
Position Responsibilities:
ADMINISTRATIVE
- Develop and maintain Operations Handbook
- Participate in strategic planning, workplan development, and monitoring
- Assist bookkeeper with bank deposits and accounts payable
- Maintain all insurance, corporate filings, contacts, and admin files
- Co-manage grant contracts and reimbursement requests in tandem with grants manager, grants committee, and bookkeeper
COMMUNICATIONS
- Respond to inquiries by phone and email; process mail
- Monitor social media and maintain an active TOFGA presence through multiple outlets
- Coordinate outreach volunteers
- With assistance of the Board Secretary, publish the monthly e-newsletter
- Support consistency of messaging in all communications
MEMBERSHIP & DEVELOPMENT
- Manage membership program, management software, and recruitment plan
- Send out welcome letters, perks, and acknowledgements of donations
- Manage merchandise inventory (t-shirts, hats, etc.)
- Incorporate new avenues for member recruitment and donor solicitation
- Recommend and implement improvements to systems
CONFERENCE & SPECIAL EVENTS
- Assist in developing process and conference planning manual
- Manage pre-conference and on-site registrations
- Ensure that payment procedures run smoothly and as directed by bookkeeper
- Handle administrative tasks and issues
- Assist board and bookkeeper with timely post-conference wrap-up and thank you’s
- Assist with other special events as needed, may require some travel
OTHER RESPONSIBILITIES AS DIRECTED BY THE BOARD
Position Requirements:
- Strong background and work experience in relationship building, team work, and volunteer management
- Excellent computer proficiency, familiarity with Wild Apricot a plus
- Excellent verbal and written communication skills; strong attention to detail
- Demonstrated experience in customer service and relationship management
- Excellent interpersonal skills and a collaborative management style; ability to look at situations from several points of view
- Demonstrated commitment to high professional ethical standards
- Must be able to work independently and achieve goals according to a timeline with minimal supervision
- Three years of work experience required, non-profit management experience a plus
- Ability to manage and coordinate multiple projects in a fast-paced environment
Application Process:
Send letter of interest, resume, and 3 references to president@tofga.org. No phone calls.
Application deadline:
Submit application materials by September 15, 2018
TOFGA is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. sexual orientation, gender identity, national origin, veteran, or disability status.